PURPOSE:
Email is considered an official method for communication at Graceland University because it delivers information in a convenient,
timely, cost effective, and environmentally aware manner. The University "Technology Ethics and Use Policy" applies to
all email services provided by Graceland. Additional information regarding student email services can be found in the
"Guidelines for the Use of Student Email".
POLICY:
1. University use of email
Email is a mechanism for official communication within the University. The University expects that such communications will be
received and read in a timely fashion.
2. Assignment of student email account
Official University email accounts are available for all enrolled students. The addresses are all of the form
[Username]@graceland.edu. (where [Username] is a student's eight character assigned network account ID).
Official email addresses will be listed in directory information unless the student requests otherwise.
3. Removal of student email account
Access to official University email accounts are removed 90 days following withdrawal or graduation. Account
removal may also occur as a result of an infraction of the "Technology Ethics and Use Policy".
4. Redirecting of email
If a student wishes to have email redirected from their official @graceland.edu address to another email address (e.g., @aol.com, @hotmail.com,) they may do so, but at their own risk. The University will not be responsible for the handling of email by outside providers. Having email redirected does not absolve a student from the responsibilities associated with official communication sent to his or her @graceland.edu account.
5. Expectations about student use of email
Students are expected to check their email on a frequent and consistent basis in order to stay current with
University-related communications. Students have the responsibility to recognize that certain communications
may be time-critical. "I didn't check my email", error in forwarding mail, or email returned to the University with
"Mailbox Full" or "User Unknown" are not acceptable excuses for missing official University communications via email.
6. Privacy
The University does not routinely inspect, monitor, or disclose email content without the student's consent.
However, there are strictly controlled circumstances under which email may be inspected without the student's
consent. A search without consent may result if there is an alleged violation of the "Technology Ethics and Use Policy".
The user should not assume that email is private or confidential. Graceland can not guarantee that this type of information
will be secure.
7. Educational uses of email
Faculty will determine how electronic forms of communication (e.g., email) will be used in their classes,
and will specify their requirements in the course syllabus. This policy will ensure that all students
will be able to comply with email-based course requirements specified by faculty. Faculty can therefore
make the assumption that students' official @graceland.edu accounts are being accessed and faculty can use email
for their classes accordingly.
8. Appropriate Use of Student Email
All use of email will be consistent with other University policies and local, state and federal law, including but
not limited to the Family Educational Rights and Privacy Act of 1974 (FERPA)
Portions of this policy are drawn from those developed by University of Arizona, and Virginia Commonwealth University.
PROCEDURE:
The guideline document "Guidelines For Use of Email" will contain all pertinent procedures
relating to the use of the student email system. This document is maintained by Information Technology Services.
