Employee Fines & Other Charges

Employee Fines & Other Charges

From time to time, departments may have fines or other charges to make to employees. Many departments allow the fine or charge to be paid in their own department. After some amount of time, if the fine or charge is not paid directly to the department by the employee, the department will submit the charge to Accounting Services, where the charge is placed on the Employee’s account. From there, Accounting sends statements to the employee and tries to collect. The main charges are Parking Fines, Library Fines, Key Fines, and Checks returned from the bank.

At any time the employee receives a fine, the employee should pay it according to the instructions from the department. If the Employee disagrees, then the employee should follow the prescribed appeal process. Simply telling the Accounting Cashier that “I’m not paying” is not sufficient enough to reverse the fine. The originating department must make that decision, and communicate with Accounting to reverse the fine, if that is the decision.

Once a fine or other charge has been placed on the account and becomes delinquent by more than 90 days, Accounting will request that Human Resources deduct the amount from the employee’s next payroll.

Overall, Accounting would appreciate all employees following through on payment of amounts, or complying with an appeal process with the department to have fines reversed. Accounting is only the messenger, with the responsibility of collecting an amount that another department says is due.