Spousal Travel (B4)

SUBJECT:
Spousal Travel to University Sponsored Events

PURPOSE:
Provide conditions and procedures when spouses may travel at University expense.

POLICY:
Spouses are authorized to travel at University expense when their presence is important to the success of the function or event, particularly when the presence of the spouse is needed to convey the defining sense of community that is valued and encouraged by Graceland University. Prior approval of travel must be obtained from the President or Vice President before the spouse travels.

PROCEDURE:
The University will treat the reimbursement of the spousal participation as a working condition fringe benefit when the employee substantiates the expenses (See Policy B2: Advances and Expense Reports), including documentation showing the approval of the President or Vice President. Spousal travel expenses submitted without the proper documented approval will not be covered by University budget.