Business

Business Policies and Procedures

Choose a policy on the left or scroll below for a brief summary...

Advances and Expense Reports (B2)

POLICY: Graceland University will maintain an accountable plan status with the IRS regarding business related travel expenses. In order to qualify as an accountable plan, three conditions must be met:

1. Business Connection – expense must be business-related.
2. Substantiation – detailed expense records must be maintained, i.e. date, time, place, amount, and business purpose.
3. Return of Unspent Amounts – any advance payments in excess of the substantiated amount must be returned to the University.

Audio/Visual Equipment Tagging Policy (B8)

PURPOSE:
To document the established policy and procedure for tagging Audio/Visual Equipment

Budget Responsibility and Signature Authority (B5)

PURPOSE:
Define authority for assigning Budget Responsibility and define Budget Responsibility and Signature Authority.

Businesses Promoting and Selling Alcohol and Tobacco (B9)

PURPOSE:
To delineate a policy on Graceland’s response to businesses who advertise and promote the use of alcoholic beverages and tobacco products.

Cell Phone Usage (B7)

PURPOSE:
To provide guidance on the purchase and usage of University cell phones

Check Cashing and Returned Checks (B6)

POLICY:
Graceland University will provide check-cashing services on the Lamoni and Independence campuses. Accounting Services will process all returned checks for collection.

Corporate Credit Cards (B3)

PURPOSE:
Provide policy and procedure related to corporate credit cards held by the University.

Debt Management Policy (B13)

PURPOSE: The Debt Management Policy guides the Board of Trustees in approving new and reviewing existing debt levels. This policy also guides administrators in recommending and managing debt.

Receipt and Sale of Real Estate Policy (B12)

PURPOSE:
To establish guidelines for the conveyance, purchase, and/or sale of real estate.

Signature Authority Policy (B11)

PURPOSE:
To clarify the Board’s authorization of administrative personnel to sign on behalf of Graceland University.

Spousal Travel (B4)

PURPOSE:
Provide conditions and procedures when spouses may travel at University expense.

Stewardship and Financial Accountability (B10)

PURPOSE:
Define financial accountability and expectations for persons responsible for financial resources at Graceland University.

Travel Expense Guidelines (B1)

PURPOSE:
To provide guidelines regarding acceptable levels of travel expenses.