Administration

Administration Policies and Procedures

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Lamoni Campus
- 1 University Place -
Lamoni, IA 50140 -
641.784.5000 |
Independence Campus
- 1401 W. Truman Road -
Independence, MO 64050-3434 -
816.833.0524 |

Online Programs
800.833.0524
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  • Games of Skill or Chance and Raffles (A4)

    SUBJECT:
    Games of Skill or Chance and Raffles

    PURPOSE:
    To ensure Graceland organizations conduct activities in a manner consistent with Graceland’s mission, values and Iowa law.

    POLICY:
    Graceland University prohibits raffles, bingo, social gambling activities or other fund-raising activities that require a gambling license.

    RATIONALE:
    According to Iowa Code 481 IAC 100 - 105, any individual or group conducting gambling activities in Iowa must obtain a gambling license from the Iowa Department of Inspections and Appeals. Iowa Code includes games of skill or chance, raffles, bingo and social gambling activities that charge a fee in the list of activities that constitute gambling and require a gambling license from the Iowa Department of Inspections and Appeals. Because Graceland’s Values and Policies discourage gambling, no public document should connect Graceland University to gambling activities. Thus, Graceland prohibits raffles, bingo, and social gambling activities that involve a cash fee and no gambling license need be sought by any Graceland-sponsored organization.

    INDEX: Games of Skill or Chance and Raffles Administration 4 (A4)
    Approved by Executive Council 10.25.05  
    See also:  

  • New Initiative Proposals (A2)

    SUBJECT:
    New Initiative Proposals

    PURPOSE:
    Graceland University values innovation and encourages community collaboration in proactive planning. The following procedure is designed to enhance the development of new ideas and ensure that such development includes input and identification of required resources from each department that will be involved in implementation of the new program or initiative.

    POLICY:
    The Executive Council (EC) is responsible for the evaluation and approval of all new programs, initiatives, and activities to be offered by Graceland University.

    The Academic Council (AC) and University Faculty are responsible for approving new undergraduate academic and degree course offerings.

    The Graduate Council (GC) is responsible for approving new post-graduate academic and degree course offerings.

    The Program Support Council (PSC) is responsible for ensuring that policies and processes to support all programs are in place.

    Other committees may be consulted as appropriate.

    PROCEDURE:
    A. Initial approval of the concept will be sought from the Executive Council by presenting the completed New Initiative Feasibility Summary, (NIFS) to the Executive Council three working days before a scheduled meeting.

    B. The person(s) designated as Responsible Administrative Officer and/or Program/Project Manager will make an oral presentation at the next EC meeting following submission of the NIFS.

    C. EC will approve or disapprove the concept.

    D. Any new undergraduate academic programs or courses must be submitted for approval to the appropriate campus’ Academic Council (AC). Any new post-graduate academic programs or courses must be submitted for approval to Graduate Council (GC).

    E. After EC approves the concept, a New Program Implementation Plan (NPIP) will be completed with the assistance of committees designated by the Program Support Council. To complete the form:

    a. Work with the office of Institutional Research and Accreditation to secure NCA approval, State approval, and any other required external approvals.

    b. Make an oral, group presentation at the earliest possible committee meeting.

    d. Summarize recommendations regarding resources, policies, and procedures on the NPIP.

    e. Attach a detailed budget.

    g. The designated Program Manager will attend a summary committee meeting to provide information and answer questions. It is not the committee’s task to provide approval but to discuss coordination and offer additional input regarding resource needs.

    h. Submit completed NPIP and budget projections to EC three days before a scheduled meeting.

    i. The person(s) designated as Responsible Administrative Officer and/or Program Manager will make an oral presentation at the next EC meeting following submission of the NPIP.

    j. EC will approve or disprove the proposal within two days of the presentation.

    k. EC’s determination will be communicated to the Committee by the Committee Chair so that planning for implementation of the program may begin.

    INDEX: New Program Implementation Administration 2 (A2)
    Revised by EC 11/21/04
    Approved by AC 4/27/04
    Approved by UC 10/15/02
    Approved by PSC 10/8/02
    		  
    See also:  

  • Solicitations (A3)

    SUBJECT:
    Solicitations

    PURPOSE:
    To establish a policy concerning solicitation

    POLICY:
    Solicitation is any un-requested communication which indicates or implies that it is transmitted for the purpose of seeking or obtaining money, goods or services from the person solicited.

    It is the policy of the University to prohibit unauthorized solicitation, e.g. solicitation for business purposes. A person or group from outside the university must have written permission from the Vice President for Student Life to engage in any form of solicitation of students, and from the Vice President for Business Services to engage in any form of solicitation of employees.

    The solicitation by students and student groups is prohibited unless prior written permission is obtained from the Vice President for Student Life and Dean of Students. Solicitation by faculty and employees is prohibited unless prior written permission is obtained from the Vice President for Business Services. Soliciting alumni and friends, and other persons on or off campus, requires the approval of the Vice President for Institutional Advancement.

    It is permissible for employees to inform their colleagues of charitable causes (e.g. girl/boy scout fundraisers) they or their families are involved in, but there cannot be pressure imposed on, nor expectations made of, any one member of the Graceland community to participate in a charitable cause.

    University facilities and/or resources may not be used for this purpose unless prior written permission is obtained from the Vice President for Business Services.

    Any evidence of unauthorized solicitation should be reported to the Vice President for Business Services. Sanctions for unauthorized solicitation include, but are not limited to, a letter of reprimand in the personnel folder, time off without compensation, or dismissal.

    A decision to prohibit solicitation may be appealed to the Executive Council. The decision of the Executive Council is final.

    INDEX: Solicitations Administration 3 (A3)
    Approved by Barbara Higdon January 9, 1989
    Updated June 2002
    Revised by Executive Council 10.25.05
    See also:
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