Frederick Madison Smith Library

Below are rules and expectations for use of ANY space in the Frederick Madison Smith Library. Please contact either the Director of Library Services or the library’s Office Manager if you need clarification or have any questions.

• Due to federal funding for the library, religious organizations cannot hold meetings, worship services, or other organized gatherings in the building.
• Rooms can only be reserved during hours the library building is open and supervised.
• Rooms are reserved as is, with no guarantee of the condition of the room.
• Chairs, desks, tables and audiovisual equipment must remain in each specified room; no moving of furniture or audiovisual equipment to other locations is permitted. If you need more tables and chairs, or a specific configuration of furniture, work with Facility Services and Conferences & Events to reserve and set them up. If you need additional audiovisual equipment, work with the Information Technology department and Conference & Events.
• Use of the computer labs must be coordinated and approved with Help Desk Services. No food or drink is allowed in the computer labs.
• Use of the ICN room must be coordinated with the ITS Administrative Assistant.
• Furniture must be returned to a neutral position.
• Room must be clean and free of any debris after use.
• Use tape only on glass – not on doors, painted surfaces or walls.
• Only fire retardant materials can be used in decorations. Decorating plans must be cleared with the person in charge of the area being used.
• Hallways, entrances and exits cannot be blocked in any way.
• Groups are liable for any damage caused by use of decorations and for any broken or missing furniture or equipment. Report any accidents or broken items to Facility Services and Conferences & Events immediately.