Cash Handling: Cash Boxes and Deposits

The Accounting Cashier can prepare a cash box to use for Graceland events. Please call at least a day ahead to place your order. Funds will be checked out in the employee’s name, and checked back in when the total is returned.

Any cash, checks, or credit card payments collected should be turned in as often as possible to the Accounting Cashier. The deposit should include the account number to be used for the entry (normally a revenue account; rarely an expense account).

Departments should not take money directly to the bank, but bring it to the Accounting Cashier instead.

Please do not keep cash, checks, or credit card information in desk drawers or other un-secure places. The best place for money is in the Accounting Cashier safe, and if it is turned in as a deposit, it will be receipted and taken to the bank by Accounting personnel.

All funds collected should be turned in as part of a deposit, and never taken to be used for expenses. Spending un-receipted money prevents the proper recording of incoming and outgoing funds.